Job Information
City of Boynton Beach Division Director, Purchasing in Boynton Beach, Florida
Division Director, Purchasing
Salary
$99,843.21 - $149,764.82 Annually
Location
Boynton Beach, FL
Job Type
Full Time
Job Number
2024-0613
Department
Financial Services
Division
Financial Services - Administration
Opening Date
06/12/2024
FLSA
Exempt
Description
Benefits
Questions
Purpose of Classification
The purpose of this classification is to manage the Purchasing Division’s operations and functions, to plan, coordinate and supervise the procurement and bidding activities for a wide variety of commodities and services for the City. The incumbent works under the general direction of the Finance Director and interacts with user departments, vendors, suppliers and contractors.
Supervision Received and Exercised
Responsibilities and Reporting During an Emergency Situation:
Essential Employees may be required to work during a declared emergency. Depending on the nature of the emergency, this may require working around the clock for several days on short notice.
Non-Essential Employees will not be required to work during a declared emergency. The employee’s Department Head will determine when the employee will be required to work.
Essential Functions
The following duties and functions, as outlined herein, are intended to be representative of the type of tasks performed within this classification. They are not listed in any order of importance. The omission of specific statements of the duties or functions does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.
Supervises, directs and evaluates assigned staff, addresses employee concerns and problems, directs work, counsels and manages employee performance.
Supervises daily operations and functions of the division; assigns, directs and supervises the work of subordinate staff; oversees and coordinates procurement and bidding activities; monitors work to ensure compliance with applicable laws, policies and practices; manages the internal administrative activities of the division.
Approves division time sheets and employee leave requests.
Participates in the recruitment process and makes recommendations for the selection of division personnel.
Reviews and/or approves purchase requisitions, bid requests, change orders, purchase orders, bid specifications, payment orders, bid advertisements and budget transfers.
Develops bid specifications; writes requests for quotes (RFQs), requests for proposals (RFPs) and bid advertisements; assists buyers in same.
Conducts official bid openings and bidding conferences; oversees the tabulation and analysis of bids; coordinates the bid award and notification process.
Develops and implements purchasing policies and procedures; interprets and explains policies and procedures to City staff, vendors, contractors, and to the general public.
Plans, organizes, develops and coordinates effective procurement procedures and procurement thresholds for the requisition and procurement of materials, equipment and services.
Advises City management, City Attorney and others on purchasing activities, policies and practices; prepares agenda items for consideration by the City Commission; reviews and interprets the City budget to advise the Commission and staff regarding compliance and feasibility of purchase requests for major products, services or projects prior to approval.
Receives and coordinates responses to inquiries, problems and complaints from vendors, consultants and others.
Confers with City Attorney’s Office in reviewing contracts and agreements and handling vendor complaints.
Provides leadership, direction and assistance to departments and agencies on conducting contract negotiations with outside vendors.
Assures compliance with local, state and federal procurement policies, procedures and regulations governing public procurement and competitive bidding.
Develops and maintains procurement manuals; establishes and maintains records and controls relating to City procurement activities.
Prepares monthly activity reports and division reports; cooperates with finance department and auditors to supply requested information pertaining to purchasing activities and vendor accounts to aid the annual audit, budget monitoring and review of accounting practices.
Provides technical assistance to user departments in identifying purchasing needs, developing RFQs and RFPs, buying from state contract and evaluating bid responses.
Composes correspondence, bid award letters, memos, purchasing agenda memos, bid tabulation sheets, purchasing reports and others.
Coordinates with City management in developing the City’s purchasing calendar for each fiscal year; coordinates with the Buyers to develop a Fiscal Calendar schedule and Monthly Buyers Log of all major projects and Annual Bids by Department/Division.
Develops the Division’s annual budget request; administers the budget to ensure compliance with the adopted budget.
Maintains and updates Code of Ordinances assigned to Purchasing.
Maintains knowledge of current market conditions, new products, trends, best practices and product research to ensure efficient procurement of goods and services for the City.
Refers to ordinances, laws, statutes, policies and procedures, the Thomas Register, the Blue Book, bid listings, supply and price catalogs and other resources in performing purchasing administration duties.
Maintains knowledge of laws, policies, and practices in local government purchasing by attending professional conferences and seminars and by reading professional journals.
Performs other related duties as required.
Minimum Qualifications
Bachelor’s degree in business administration, public administration, finance, business management or closely related field; five (5) years of progressively responsible experience in government purchasing; two (2) years of experience in a supervisory capacity. Must possess and maintain a valid Florida driver’s license.
Must possess the NIGP Agents Certification
PREFERRED QUALIFICATIONS
Possess a Certified Public Procurement Officer (CPPO) Certification.
Supplemental Information
COMMUNICATION COMPETENCIES
The ability to clearly communicate Department and City Goals, Policies, Strategic Plans and other key information to employees and peers using multiple communication platforms including e-mail and social media.
Effectively communicates with supervisor, employees, other departments, contractors, companies, vendors, outside agencies, the public, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems.
Accurately and expeditiously responds to inquiries for information from various individuals.
Ability to prepare accurate and thorough written records and reports.
Ability to understand and follow oral and written instructions and to complete assigned tasks with minimal direction.
Ability to understand and quickly and accurately follow brief oral and written instructions on moderately complex matters.
KNOWLEDGE, SKILLS AND ABILITIES (KSAs)
Considerable knowledge of governmental procurement principles, methods and procedures, including the laws and statutory requirements governing competitive bidding processes for purchases.
Considerable knowledge of the formal and informal bid process.
Knowledge of principles, techniques, and industry standards as applied to municipal property control and management.
Knowledge of governmental accounting standards and practices.
Ability to analyze bids, manage the competitive bid process and the City's compliance with regulatory standards governing the work.
Ability to analyze the procurement needs of municipal departments and to develop a procurement program to provide effective service.
Ability to research, plan and successfully implement technological and cost reduction changes.
Ability to successfully represent the City and establish and maintain effective working relationships with department heads, employees, vendors, sale representatives, contractors and the general public.
Ability to express ideas and communicate clearly, both verbally and in writing.
Ability to analyze a variety of procurement problems and make proper recommendations on the purchase of supplies, materials, equipment and services and negotiate terms of contract.
Ability to work with computerized purchasing systems to facilitate the purchasing process.
Ability to organize, supervise and evaluate the work of staff to accomplish the goals and objectives of the division.
PHYSICAL AND SENSORY REQUIREMENTS / ENVIRONMENTAL FACTORS
Physical Ability : Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (10 pounds). Tasks may involve extended periods of time at a keyboard or work station.
Sensory Requirements : Tasks require the ability to perceive and discriminate visual cues or signals. T asks require the ability to communicate orally.
Environmental Factors : Essential functions are regularly performed without exposure to adverse environmental conditions.
The City of Boynton Beach, Florida, is an Equal Opportunity Employer (EEO) and Affirmative Action Employer. All applicants receive consideration for employment without regard to race, color, religion, gender (including identity or expression), marital status, sexual orientation, national origin, age, disability or any other protected classification as defined by applicable law (except as limited by Personnel Rules, Collective Bargaining Agreements, or bona fide occupational qualifications).
Title I of the Americans with Disabilities Act (ADA) protects qualified individuals with disabilities from employment discrimination. Under the ADA, a person has a disability if he/she has a physical or mental impairment that substantially limits a major life activity. The physical demands described within the job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. In compliance with the ADA, the City of Boynton Beach will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements are subject to possible modifications to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the abilities and aptitudes to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat of significant risk to the health or safety of themselves or others. Requirements are representative of the minimum level of knowledge, skills, and ability.
VETERANS' PREFERENCE
Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority in the City’s hiring process. Additionally, certain servicemembers may be eligible to receive waivers for postsecondary educational requirements in employment by the City.
Full-time employees (those regularly scheduled to work at least 30 hours per week) are eligible for the City's benefit package.
The City of Boynton Beach's comprehensive benefits package includes:
• Student Loan Forgiveness
• Health Insurance
• Dental Insurance
• Vision Care Plan
• Basic Term Life Insurance
• Supplemental Life Insurance
• Dependent Life Insurance
• Accidental Death and
Dismemberment Insurance
• City Pension Plan
• Short Term Disability and other Supplemental Plans
• Long Term Disability Insurance
• Employee Assistance Program
• 457 Savings Plan (three options)
• Paid Annual Leave / Vacation
• Bonus Vacation Hours
• 12 Paid Holidays
• Paid Sick Leave / Family Sick Leave
• Educational Assistance Program *(Depending on budget funding)
• On-site Training Program
• Wellness Program
• Pre-Paid Legal and Identity Theft Protection Plans
• Credit Union
• Tax Deferred 125 Premium Plan
• Flexible Spending Account
• Direct Deposit
• Social Security
Student Loan Forgiveness
Let your City of Boynton Beach employment work for you! Under the U.S. Department of Education’s Public Service Loan Forgiveness (PSLF) program, your student loan balance may be forgiven after you have made 120 qualifying monthly payments while working full-time with a governmental agency. Visit StudentAid.gov/publicservice for more information or to see if you qualify.
Health Insurance
The City pays the entire premium for an eligible employee. The employee may elect to cover a spouse and/or dependent children by paying the applicable premium for the dependent(s).
Dental Insurance
Premiums for eligible employees are paid by the City. Premiums for any covered dependent are paid by the employee with a contribution by the City.
Vision Care Plan
Premiums for eligible employees are paid by the City. Premiums for any covered dependent(s) are paid by the employee.
Life Insurance / Accidental Death and Dismemberment Insurance
The City provides each eligible employee with term life and accidental death insurance.
Supplemental Life Insurance / Supplemental AD&D Insurance
Employees may purchase supplemental term life insurance on an individual-choice basis with premiums based on age. A matching amount of Accidental Death insurance may also be purchased.
Dependent Life Insurance
Employees who select supplemental coverage for themselves may also purchase coverage for their spouse and dependent children.
City Retirement / Pension Plans
The City has pension plans for general employees, police, and firefighters. Each plan is contributory with both the employee and the City contributing to the program.
Supplemental Plans
Supplemental plans provide direct cash payments regardless of any other coverage you may have, and are designed to help fill in any gaps in a medical plan. The employee pays the premiums for these supplemental plans.
Short and Long Term Disability
The City provides Short and Long Term Disability insurance to eligible employees. The plan is designed to cover a disability sustained on or off the job.
Employee Assistance Program (EAP)
The City contracts with an employee assistance program (EAP) to provide employees and their dependents with free, confidential and professional counseling to help resolve personal or family problems.
Deferred Compensation Plans (457 Plans)
The City makes available three deferred compensation plans that the employee may voluntarily contribute to on a tax-deferred basis.
Vacation
All full-time employees accrue time toward paid vacation leave. Accrual begins immediately and vacation may be taken after six months of employment.
Holidays
The City observes12 paid holidays throughout the year.
Sick Leave / Family Sick Leave
Full-time employees accrue one day of sick leave per month. An employee may elect to use up to 5 days per year of accrued sick time for illness in his/her immediate family.
Tuition Assistance*(Depending on available budget funding)
The Tuition Assistance Program reimburses eligible employees for successful completion of approved courses leading to Associate, Bachelor and Master degrees.
Wellness Program
The City offers many wellness activities and programs throughout the year.
Prepaid Legal Services and Identity Theft Protection Plan
Employees may choose to enroll in a prepaid legal service plan and an identity theft protection plan. The employee pays the premiums for these plans.
CreditUnion
All City employees may join the Credit Union of Palm Beach County. In addition to savings and checking accounts, the Credit Union offers different types of loans, investment choices and recreational opportunities.
Section 125 Plan for Health and Dental Premium
Section 125 of the Internal Revenue code allows you to have your dependent coverage premiums deducted before payroll taxes are withheld resulting in tax savings to you.
Flexible Spending Accounts
Employees may participate in flexible spending accounts for reimbursement of medical and/or dependent care expenses.
Direct Deposit
Employees may have their bi-weekly paycheck deposited to the financial institution of their choice.
01
Was verification made regarding the accuracy of education information submitted?
Yes
No
02
Was all certification(s) listed on application?
Yes
No
03
Do you have five (5) years of progressively responsible experience in government purchasing?
04
Have you served two (2) years of experience in a supervisory capacity, within the last seven (7) years?
05
Do you possess and maintain a valid State of Florida Driver's License?
Yes.
No, i do not posses a valid Florida driver's license.
No, but I have an out of state driver's license and I'm able to obtain a Florida driver's license within fourteen (14) days of hire.
Required Question
Agency
City of Boynton Beach
Address
100 E. Ocean Ave
City Hall - Human Resources
Boynton Beach, Florida, 33435
Phone
5617426275
5617426275
Website
http://www.boynton-beach.org
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