Job Information
University of Colorado Business Operations Manager in Boulder, Colorado
Business Operations Manager
Requisition Number: 59192
Location: Boulder Colorado
Employment Type: University Staff
Schedule: Full Time
Posting Close Date: 29-Sep-2024
Date Posted:
Job Summary
The University of Colorado Boulder is searching for a Business Operations Manager ! This position reports directly to the Assistant Vice Chancellor (AVC) for Environmental Health and Safety (EH&S) and will receive essential cross training from the Executive Assistant to the AVC. This role may manage student employees working within the department. The role is responsible for multiple program areas within EH&S and helps maintain continuity of processes and procedures within the office by managing departmental budgets and working with leadership to make financial decisions based on current account budgets and future financial projections. The position is responsible for management and implementation of the EH&S website, including content development, and serves as the Technical Editor for EH&S with responsibility for ensuring content in departmental documents is clear, consistent and accurate. The role also collaborates with other staff on updating policies and procedures to implement productive workflow and ensure services and operations are effectively meeting needs of faculty, students, and staff. The position represents EH&S daily and provides direct service to students, faculty, and staff.
The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.
Who We Are
EH&S provides comprehensive safety oversight, training, compliance assurance and hazardous material management/disposal services to all campus operations (research, general fund operations, auxiliary operations, events, etc.). We coordinate with University Risk Management regarding campus safety liabilities/risks and develop programs to proactively address issues; develop and implement occupational safety programs that work to reduce risk management liabilities and claims, and coordinate responses to critical campus incidents and ensure appropriate hazard mitigation and remediation for hazardous materials incidents in full compliance with applicable federal, state and/or local regulations.
What Your Key Responsibilities Will Be
Accounting and Finance
- Serve as manager of EH&S department budgets and finance. Work with leadership team to create budgets, control expenditures, and ensure financial practices align with applicable regulations and campus policies. Focus on day-to-day financial operations and long-term financial planning. Be responsible for allocating funding between speed types based on funding source, in accordance with the leadership team and preparing and interpreting departmental financial activity reports for each group within EH&S. Ensure daily accounting entries are accurate and consistent. Help the department ensure budget, travel, and purchasing/procurement transactions are completed accurately and in keeping with Generally Accepted Accounting Principles (GAAP). Become proficient in departmental budget (i.e., requests, development, and management) and financial transactions to ensure accurate and timely reporting and cost control.
Website Management
- Responsible for all aspects of EH&S website, including its content, design, technical issues, and performance. The EH&S website is a marketing tool for the department and this role has full responsibility of the website's layout, design, functionality, and user interface. Be responsible for monitoring the usage (data analytics), user satisfaction and functionality of the website to ensure it meets organizational goals and user needs.
Technical Editing
- Serve as a technical editor for each group within EH&S. Be responsible for providing edits and updates to EH&S documents to ensure that the content is clear, comprehensive, error-free, and consistent in language and formatting. Responsible for research into specific subject matter of each document to ensure clarity, accuracy, and overall readability of the text.
Human Resources Support
- Serve as secondary Human Capital Management System (HCM) Community Member for the department and assist with human resource management. For succession planning purposes, expected to cross-train with the primary HCM Community Member to learn the campus requirements related to human resources. Become proficient in personnel matters such as the creation and updating of positions, hiring, onboarding, exit process, and leave reconciliation as well as advising employees on matters concerning FMLA/FAMLI, and new employee/retiring/resigning employee procedures. Aid in annual performance planning process for EH&S personnel and help manage personnel files and policy information. Collaborate with the HR Service Center to process personnel transactions.
Office Management
Fill in as the EH&S front desk representative for walk-ins and answering phone calls and emails from EH&S accounts. Work with various groups to assist with copying, scanning and other tasks as needed.
In the absence of the Executive Asst to the AVC, may be asked to perform other services such as:
act as the building Proctor by submitting work orders for building maintenance/repair.
act as liaison with Transportation Services to coordinate management for issues related to EH&S fleet vehicles and responsibilities for employee CDL requirements.
act as liaison with Parking Services to help manage EH&S parking needs.
act as liaison with campus OIT for assistance with desktop support, server support, and other technological support.
What You Should Know
This primarily in-person position will work regular university business hours, Monday - Friday.
What We Can Offer
The salary range for this position is $53,000 - $59,930 annually.
A signing bonus is available according to department guidelines.
Benefits
The University of Colorado offers excellent benefits (https://www.colorado.edu/jobs/benefits) , including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder (https://www.colorado.edu/about) .
Be Statements
Be collaborative. Be inclusive. Be Boulder.
What We Require
Bachelor's degree or equivalent combination of education and relevant experience may substitute.
2 years of experience as an Office Manager, Office Coordinator, Building Manager, or similar.
What You Will Need
Strong organization skills and the ability to work through interruptions.
Excellent customer service skills, including prompt and friendly service to internal and external customers.
Strong communication skills, including over telephone and in-person interactions.
Able to attentively listen to others and demonstrate excellent analytical skills.
Provide and encourage the expression of diverse ideas and opinions.
Able to engage in candid and constructive dialogue on difficult topics.
Is respectful of and values the unique backgrounds and perspectives and is considerate of the communication skills of others.
Possess demonstrated excellence in interpersonal skills and has the capability to handle multiple, complex, and concurrent tasks.
Possess initiative, effective problem-solving skills, and a desire to grow and expand knowledge base.
Special Instructions
To apply, please submit the following materials:
A current resume.
A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.
We may request references at a later time.
Please apply by September 29, 2024 for consideration.
Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs (https://jobs.colorado.edu/) .
In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.
To apply, visit https://jobs.colorado.edu/jobs/JobDetail/Business-Operations-Manager/59192 (https://apptrkr.com/5622023)
Copyright 2024 Jobelephant.com Inc. All rights reserved.
Posted by the FREE value-added recruitment advertising agency (https://www.jobelephant.com/)
jeid-3500578a48c5234685be031072525fb9
The University of Colorado does not discriminate on the basis of race, color, national origin, sex, age, pregnancy, disability, creed, religion, sexual orientation, gender identity, gender expression, veteran status, political affiliation, or political philosophy. All qualified individuals are encouraged to apply.
University of Colorado
-
- University of Colorado Jobs
