Job Information
House of Blues LN Concerts, Executive Assistant – Femme It Forward in Beverly Hills, California
Job Summary:
WHO ARE WE?
Live Nation Entertainment is the world’s leading live entertainment company, comprised of global market leaders: Ticketmaster, Live Nation Concerts, and Live Nation Media & Sponsorship. Ticketmaster is the global leader in event ticketing with over 500 million tickets sold annually and more than 12,000 clients worldwide. Live Nation Concerts is the largest provider of live entertainment in the world promoting more than 40,000 shows and 100+ festivals annually for nearly 4,000 artists in over 40 countries. These businesses allow Live Nation Media & Sponsorship to create strategic music marketing programs that connect over 1,000 brands with the 98 million fans that attend Live Nation Entertainment events each year. For additional information, visit www.livenationentertainment.com.
From our dozens of owned/operated Amphitheaters to our Global Touring team, from Ticketing and Venue Operations to Marketing and Sales... we foster a fun and upbeat work culture with no shortage of opportunities. With perks ranging from free concert tickets to dog-friendly offices, to progressive benefits like student loan reimbursement and adoption/fertility support... it’s no wonder we are certified as a Great Place to Work organization and one of People Magazine’s “50 Companies that Care”. We want everyone to feel like they belong and can thrive in our community, so we strive to help you achieve your career and personal goals. Live music is our passion and where we find our common ground. There has never been a better time to join Live Nation.
A joint venture with Live Nation Entertainment, Femme It Forward is a female-led music and entertainment platform that centers its mission in celebrating, educating, and empowering the industry’s most creative and accomplished female visionaries through multi-format, multi-market consumer experiences. We produce music festivals, concerts, original content, comedy shows, philanthropic endeavors, panels, college engagements and more. For additional information, visit www.FemmeItForward.com.
WHO ARE YOU?
Passionate and motivated. Driven, with an entrepreneurial spirit. Resourceful, innovative, forward thinking and committed. At Femme It Forward, our people embrace these qualities, so if this sounds like you then please read on!
THE ROLE
Femme It Forward, a Live Nation joint venture, is looking for an Executive Assistant. This role will support the President & CEO of Femme It Forward and assist with administrative, booking, and creative support needs of the company.
Responsibilities include special project assistance and general administrative support for the President & CEO such as, coordinating meetings, scheduling conference calls, handling expense reports, and general booking support. This role will Interface and work with various internal departments and external partners.
The position is based in the Beverly Hills office and will play a critical role in the future growth and success of the company. The successful candidate will be a hands-on, highly motivated individual who functions with confidence and expertise in a fast-paced and rapidly changing business environment. This is a full time (40 hours per week), temp to hire position. The temporary period will last for three months. At the end of the three months, full-time employment may be offered.
WHAT THIS ROLE WILL DO
Support President & CEO with administrative tasks, scheduling meetings, updating & managing calendars, and handling correspondence while maintaining confidentiality.
Arrange travel, including transportation, accommodations, and any special needs.
Track and file expenses, and prepare and submit expense reports promptly.
Assist in booking events.
Draft artist offers for manager review, using internal booking programs (e.g., ROME, Box & Ticketmaster) to create offers, obtain ticket counts, and confirmation memos.
Coordinate with talent, agents, and managers to facilitate event confirmation.
Build a calendar of monthly shows and local events.
Manage internal documentation using booking systems, calendars, ticketing schedules and important information.
Organize and catalog event show files.
Place ticket buys and orders.
Assist with special projects requiring follow-up and deadline adherence.
Provide account management and on-site event activation support.
Perform creative and marketing support duties for daily operations.
Facilitate the creation company assets, including pitch decks, artist one sheets, event/artist decks, quarterly newsletters, and case studies.
Stay updated with the latest trends in music, marketing, artists, and brands.
Assist with managing the execution of the social media editorial calendar.
Support community development and engagement across social media platforms
Prepare and distribute team meeting agendas and notes.
Handle other special projects as assigned by management.
WHAT THIS PERSON WILL BRING
Bachelor's Degree or equivalent is preferred
Live Music Industry and/or booking experience is required
Minimum 2 years administrative assistant experience in a fast-paced environment, preferably in the Music Industry, Live &Touring, and/or a Booking Agency
Superior organizational skills; Detail-oriented with the ability to multi-task, collaborate, and prioritize multiple tasks
Must have strong computer skills, with proficiency in MS Office, Adobe Creative Suite
Excellent communication skills, both verbal and written; strong attention to detail
Must be a strong team player, with a consistent professional demeanor and the ability to deal with all types of individuals
Motivated self-starter with a positive attitude
BENEFITS & PERKS - Our motto is ‘Taking Care of Our Own’ through 6 pillars of benefits:
HEALTH: Medical, Dental and Vision benefits for you and your family, including Flexible Spending Accounts (FSA) and Health Savings Accounts (HSAs)
YOURSELF: Paid time off policy including holidays, sick time, and day off for your birthday, free concert tickets
WEALTH: 401(k) program with company match, Stock Program Reimbursement
FAMILY: New parent programs & support including caregiver leave and baby bonus, infertility support
CAREER: Tuition reimbursement, student loan repayment internal growth and development programs & trainings
OTHERS: Volunteer time off, crowdfunding network
EQUAL EMPLOYMENT OPPORTUNITY
We are passionate and committed to our people and go beyond the rhetoric of diversity and inclusion. You will be working in an inclusive environment and be encouraged to bring your whole self to work. We will do all that we can to help you successfully balance your work and homelife. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with. It’s talent that matters to us and we encourage applications from people irrespective of their gender, race, sexual orientation, religion, age, disability status or caring responsibilities.
Live Nation strongly supports equal employment opportunity for all applicants regardless of age (40 and over), ancestry, color, religious creed (including religious dress and grooming practices), family and medical care leave or the denial of family and medical care leave, mental or physical disability (including HIV and AIDS), marital status, domestic partner status, medical condition (including cancer and genetic characteristics), genetic information, military and veteran status, political affiliation, national origin (including language use restrictions), citizenship, race, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, sexual orientation, or any other basis protected by applicable federal, state or local law, rule, ordinance or regulation.
We will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Ordinance, San Francisco Fair Chance Ordinance and the California Fair Chance Act and consistent with other similar and / or applicable laws in other areas.
We also afford equal employment opportunities to qualified individuals with a disability. For this reason, Live Nation will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant consistent with its legal obligations to do so, including reasonable accommodations related to pregnancy in accordance with applicable local, state and / or federal law. As part of its commitment to make reasonable accommodations, Live Nation also wishes to participate in a timely, good faith, interactive process with a disabled applicant to determine effective reasonable accommodations, if any, which can be made in response to a request for accommodations. Applicants are invited to identify reasonable accommodations that can be made to assist them to perform the essential functions of the position they seek. Any applicant who requires an accommodation in order to perform the essential functions of the job should contact a Human Resources Representative to request the opportunity to participate in a timely interactive process. Live Nation will also provide reasonable religious accommodations on a case by case basis.
HIRING PRACTICES The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. Feb 2023
Live Nation recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Live Nation may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, internet recruiting, job fairs, college recruiting and search firms.
**Please note that the compensation information provided is a good faith estimate for this position only, if applicable. Live Nation takes into consideration a candidate’s education, training, and experience, as well as the position’s work location, expected quality and quantity of work, required travel (if any), external market and internal value, including seniority and merit systems, and internal pay alignment when determining the salary level for potential new employees. In compliance with the CO EPEWA, a potential new employee’s salary history will not be used in compensation decisions.
The expected compensation for this position is:
$20.90 USD - $26.12 USD Hourly
** Pay is based on a number of factors including market location, qualifications, skills, and experience.