Jobs for People with MS: National MS Society

SUMMARY: Coordinates, manages and administers all operations of the Administrative Office of the Department of Parks and Recreation.  Performs a variety of administrative and technical tasks, often of a confidential nature.  Receives and screens visitors and telephone calls; performs general office work, compiles, enters and manipulates data to generate reports and other statistical work products; maintains calendar of events; prepares correspondence from draft to signature; performs purchasing and budgeting functions; authorizes expenditures and payment of accounts; receivables, receipts, reconciles, and deposits funds; reconciles requests and invoices; maintains  personnel, insurance, payroll, workers compensation and fixed asset programs.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. 

• Assists Director with yearly budget preparation and prepares all purchase requests for department. Maintains daily operation of MUNIS -- Municipal Information System. 
• Works with the director in day-to-day operations; supervises all aspects of registration for the department's programs. 
• Works directly with recreation and sports directors to ensure department guidelines are followed. 
• Collects all fees for registration and activities and makes deposits; directs all daily accounting of revenues and deposits. 
• Computers timecards and employee work records for 38 full time and over 30+ seasonal employees; maintains all records for regular time, overtime, sick leave, holidays, and vacation. 
• Manages, handles, and accounts for year-round facility rentals of available department properties (pools, buildings, and outdoor parks).  Coordinates with maintenance staff and cleaning crews the schedule of events and cleaning schedules. 
• Greets customers, informs them of the recreational opportunities and provides all necessary information as required. 
• Maintains office file plan. 
• Assists in the preparation of the Department's yearly budget.  

• Performs other duties as assigned. 

   

SUPERVISORY DUTIES:

Supervises/Manages six full-time professional employees including three sports directors, one recreation director, one program director and one administrative assistant and 30 plus seasonal employees.

QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations which does not create undue hardship will be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience: Two years of study at an accredited two-year or four your college or university, and three years experience performing work related to the described duties preferred.  Graduation from a standard four-year high school and your years' experience in work related to the described duties will be accepted.  Related education and experience may be substituted on an equal basis.

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*Computer Skills: *Must thoroughly understand and be able to use advanced computer program skills to include the Microsoft Office Suite, word processing, spreadsheet, presentation, budget and desktop publishing programs.

Language Skills:  Ability to understand, give and follow oral and written instructions; read, analyze, and interpret correspondence, reports and other general and specialized data; respond to citizen queries by telephone, in writing or electronically; research and prepare reports and correspondence; communicate effectively with peers, supervisors, and citizens; take and transcribe minutes, must be able to completely prepare correspondence using appropriate business writing style; possess and extensive knowledge of English language rules, spelling, punctuation, and style.

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Mathematical Skills:  Ability to add, subtract, multiply and divide.  Ability to format algebraic formulas and percentages.  Understand and apply common units of measurement; apply accounting principles and practices.

Reasoning Ability:  Apply principles of logical thinking to define and solve problems; exercise judgment and discretion with regard to city and department policies and procedures; work with limited supervision; ability to carry out detailed instructions and deal with problems in a standardized, unexpected, and unsupervised situations; logically schedule work for office staff; apply innovative ideas to problem solving.  Ability to maintain confidentiality of information accumulated in the course of employment.  Must maintain professional appearance.

Office Skills:  Ability to operate modern office equipment including calculator, fax, copier, computer, typewriter, and video projector.

*PHYSICAL DEMANDS: *The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job.   Reasonable accommodation, which does not create undue hardship, will be made to enable individuals with disabilities to perform the essential functions. 

• While performing the duties of this job, the work may involve lifting, pulling, pushing, positioning or using tools exerting up to 30 pounds of force occasionally (6-33% of the workday); and lifting, pulling, pushing, positioning or using tools exerting up to 15 pounds of force frequently (34-66% of the workday).
• The work may involve overhead work occasionally.
• The work may involve standing, walking and bending at the waist frequently; and sitting, squatting, kneeling, crawling and climbing ladders, stairs or other means of equipment and building ingress and egress, and driving a standard motor vehicle.
• The work may involve use of the hands for simple grasping, pushing, pulling and fine manipulation of objects, tools (including power tools), controls and equipment frequently, and repetitively occasionally.
• Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.
• The employee is regularly required to talk and hear.

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WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.   Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. 

The employee regularly works inside a typical office. The employee may perform some duties outdoors while conducting official business and commuting between offices. The indoor noise level is low to moderate. This is a high stress position with constant interruptions and inquiries. Employees will be required to attend some evening and weekend meetings.

DISCLAIMER;

Must perform the essential duties and responsibilities with or without reasonable accommodation efficiently and accurately without causing a significant safety threat to self or others; the above statement