Job Information
Talke USA Inc Administrative Assistant in Baytown, Texas
*QUALIFIED U.S. MILITARY VETERANS ONLY *WORKINTEXAS.COM REGISTRATION REQUIRED
Administrative Assistant
Summary: Provide administrative and clerical support to management. Works under general supervision of Site Manager, providing administrative assistance requiring exercise of discretion and judgment on occasion. Provide courteous, responsive, and accurate information to associates.
Important Personal Skills**
- Effective verbal, written, communication and time management skills.
- Ability to file, alphabetize, and sort.
- Ability to prioritize multiple tasks to efficiently manage workload.
- Ability to learn new software systems and tasks quickly.
- Strong attention to detail and problem-solving skills. (required)
- Ability to work independently and in a highly fast-paced environment (required).
- Ability to compose routine letters and to edit and proof business correspondence, reports and other business documents as needed.
- Ability to understand and follow company procedures, directions and instructions given.
- Ability to read and concentrate via computer data entry typing and proofreading.
- Ability to operate office equipment including copiers, printers, scanners, etc.
- Computer-literate, especially in MS-Office Suite. (Advanced in MS Excel preferred)
- Experience with a transport management software (preferred).
- Experience with SAP, GEMS, and Xflow (preferred).
- Must be highly dependable, punctual, energetic and have a positive attitude.
- Must be 18 years or older per company policy, have a valid drivers license and be legally able to work in the U.S.
- Must passa drug screen, physical and background check. Convictions considered on a case by case basis.
Job Tasks
Screens telephone calls and visitors.
Performs confidential administrative functions on occasion where reports could have moderate effect on cost, such as typing, proofing and assembling reports or proposals for customers (internal/external) or outside agencies.
Taking, transcribing and distributing minutes for important meetings.
Maintains departmental records and prepares special and reoccurring reports.
Maintains administrative filing system including items that are confidential.
Schedule meetings and appointments and arrange travel, hotel, and lunch/dinner accommodations as/when necessary/required.
Arrange on site/off site trainings for employees as requested/required.
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