Job Information
Louisiana Department of State Civil Service Administrative Program Specialist-B in Baton Rouge, Louisiana
Administrative Program Specialist-B
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Administrative Program Specialist-B
Salary
$3,186.00 - $6,252.00 Monthly
Location
Baton Rouge, LA
Job Type
Classified
Job Number
OBH/EL/206134
Department
LDH-Office of Behavioral Health
Opening Date
02/25/2025
Closing Date
3/4/2025 11:59 PM Central
Description
Benefits
Questions
Supplemental Information
The Louisiana Department of Health is dedicated to fulfilling its mission through direct provision of quality services, the development and stimulation of services of others, and the utilization of available resources in the most effective manner.
LDH serves as a model employer for individuals with disabilities.
About this position:
This position is located within the Louisiana Department of Health / Office of Behavioral Health / Admin/Finance / East Baton Rouge Parish
Announcement Number: OBH/EL/206134
Cost Center: 3301010204
Position Number(s): 166952
This vacancy is being announced as a Classified position and will be filled as a Probationary appointment.
AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLLOWING COMPETENCIES:
*Communicating Effectively:The ability to relay information correctly and appropriately to connect people and
ideas.
*Displaying Expertise:The ability to exhibit specialized skills or knowledge gained from experience or training
*Making Accurate Judgments: The ability to form an opinion objectively and decisively based on relevant
information and in accordance with established standards.
*Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.
*Demonstrating Accountability:The ability to accept ownership for your actions, behaviors, performance, and
decisions.
*Demonstrating Initiative:The ability to assess information and take action independently to help the
organization achieve its goals.
*Focusing on Customers:The ability to serve the needs of those who support and/or rely on the services provided.
*Following Policies and Procedures:The ability to comply with policies and procedures of the organization as
well as State Civil Service rules, and all applicable federal and state laws.
*Learning Actively:The ability to acquire necessary knowledge and skills to improve performance and achieve
organizational goals.
*Solving Problems:The ability to discover solutions to problems.
Preferred Experience:
Knowledge of State of Louisiana purchasing and travel policies and procedures. Experience with LaGov ERP and SRM (eProcurement). Proficiency in Microsoft Excel and Word software applications.
NOTE REGARDING THE ADVERTISED PAY:
The actual starting salary depends on the education and experience of the selected applicant.
Please click on the below links to learn more about each job level:
State Civil Service Job Information Finder (https://apps01.civilservice.louisiana.gov/onestopjobinfo/JobView2.aspx)
No Civil Service test scoreis required in order to be considered for this vacancy.
To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.
For further information about this vacancy contact:
Ella Lewis
Ella.Lewis2@la.gov
LDH/HUMAN RESOURCES
BATON ROUGE, LA 70821
225-342-6477
This organization participates in E-verify, and for more information on E-verify, please contact DHS at 1-888-464-4218.
Minimum Qualifications
MINIMUM QUALIFICATIONS:
Four years of experience in administrative services; OR
Six years of full-time work experience in any field plus one year of experience in administrative services; OR
A bachelor's degree plus one year of experience in administrative services; OR
An advanced degree.
EXPERIENCE SUBSTITUTION:
Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.
Job Concepts
Function of Work:
To perform responsible, administrative functions in support of an organizational unit.
OR
To manage a specialized departmental or statewide program.
Level of Work:
Experienced.
Supervision Received:
General from higher-level supervisory personnel.
Supervision Exercised:
May supervise 1-2 lower level personnel.
Location of Work:
May be used by all state agencies.
Job Distinctions:
Note: Agency impact, hierarchy, and reporting relationship patterns will be considered when making allocations to this level.
Differs from Administrative Program Specialist--A by the presence of a moderate degree of complexity, impact, or independence in assigned duties and program areas.
Differs from Administrative Specialist--C by the absence of a higher degree of complexity, impact, or independence in assigned duties and program areas.
Examples of Work
The Administrative Program Specialist-B (APS-B) is an advanced level administrative position within the Office of Behavioral Health (OBH) Fiscal Operations Section in Baton Rouge, Louisiana, and is solely responsible for performing professional activities related to purchasing and procurement, travel, and related administrative functions.
The APS-B will serve as the agency’s purchasing and procurement expert and be familiar with all Louisiana Department of Health (LDH), OBH, and Division of Administration (DOA) guidelines, policies, and procedures related to purchasing and procurement. The APS-B has sole responsibility for and is the point of contact for all OBH purchasing and procurement-related matters.
The APS-B will serve as the agency’s travel expert and be familiar with all related LDH, OBH, and DOA guidelines, policies, and procedures. The APS-B has sole responsibility for and is the point of contact for all OBH travel-related matters.
Performs responsible duties related to the proper operation, coordination, and management of the
following administrative functions: purchasing and travel.
Establishes, implements, and revises (as necessary) the section's procedures and guidelines.
Coordinates section information by maintaining databases, generating reports, and ensuring
information integrity; may require presentation of information and training in workshops,
meetings, etc.
Performs certification and eligibility duties as it relates to the section.
Ensures section compliance to Federal, State, Department, and Agency rules and regulations, including Louisiana PPM49, Louisiana LaCarte purchasing card, and Controlled Bill Account (CBA)
travel card polies.
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage More information can be found at https://info.groupbenefits.org/
Parental Leave– Up to six weeks paid parental leave
More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx
Holidays and Leave – State employees receive the following paid holidays each year:
New Year's Day
Martin Luther King, Jr. Day,
Mardi Gras,
Good Friday,
Memorial Day,
Independence Day,
Labor Day,
Veteran's Day,
Thanksgiving Day and Christmas Day.
* Additional holidays may be proclaimed by the Governor
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your_Retirement_System.mp4) to give you more detailed information about their system
Teacher's Retirement System of Louisiana (www.trsl.org),
Louisiana School Employees Retirement System (www.lsers.net), among others
01
Rate your ability to accept direction based on our definition: The ability to accept and follow directions from those higher in the chain of command.
I have no experience and/or am uncomfortable accepting direction
I have limited experience or require assistance to accept direction
I can accept direction
I can accept directions and help others improve their ability to accept direction
02
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03
Rate your ability to display expertise based on our definition: The ability to exhibit specialized skills or knowledge gained from experience or training.
I have no experience and/or am uncomfortable displaying expertise
I have limited experience or require assistance to display expertise
I can display expertise
I can display expertise and help others improve their ability to display expertise
04
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05
Rate your ability to focus on customers based on our definition: The ability to serve the needs of those who support and/or rely on the services provided.
I have no experience and/or am uncomfortable focusing on customers
I have limited experience or require assistance to focus on customers
I can focus on customers
I can focus on customers and help others improve their ability to focus on customers
06
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07
Rate your ability to follow policies and procedures based on our definition: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.
I have no experience and/or am uncomfortable following policies and procedures
I have limited experience or require assistance to follow policies and procedures
I can follow policies and procedures
I can follow policies and procedures and help others improve their ability to follow policies and procedures
08
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09
Rate your ability to solve problems based on our definition: The ability to discover solutions to problems.
I have no experience and/or am uncomfortable solving problems
I have limited experience or require assistance to solve problems
I can solve problems
I can solve problems and help others improve their ability to solve problems
10
Explain your rating by providing specific and relevant examples in the box below.
Required Question
Employer
State of Louisiana
Address
For agency contact information, please refer to
the supplemental information above.
Louisiana State Civil Service, Louisiana, 70802
Phone
(866) 783-5462
Website
http://agency.governmentjobs.com/louisiana/default.cfm
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