Job Information
Louisiana Department of State Civil Service Administrative Program Specialist-A in Baton Rouge, Louisiana
Administrative Program Specialist-A
Print (https://www.governmentjobs.com/careers/louisiana/jobs/newprint/4852031)
Apply
Administrative Program Specialist-A
Salary
$2,978.00 - $5,843.00 Monthly
Location
Baton Rouge, LA
Job Type
Classified
Job Number
25/APSA/50484208/02.28.25-MV
Department
DOTD-Engineering & Operations
Division
Section 25
Opening Date
02/28/2025
Closing Date
3/10/2025 11:59 PM Central
Description
Benefits
Questions
Supplemental Information
Section 25 / Bridge Design
25/APSA/50484208/02.28.25-MV
About this position:
This position performs and manages functions in the areas of Purchasing, Accounts Payable, Budget, Inventory and Property Control, Safety, Records Management and Administration to the Bridge and Structural Design Section, which is one of the largest Engineering Sections at LA DOTD. Please see the Examples of Work below for the complete position description.
Please visit our DOTD Career Center for more information about our agency:
http://wwwsp.dotd.la.gov/Inside_LaDOTD/Divisions/Mgmt_Finance/HR/Pages/Career_Center.aspx
This position may be filled as either a probational appointment (open to all qualified applicants); a promotion (open to all statewide classified and agency-wide permanent status employees); or by detail to special duty.
No Civil Service test scoreis required in order to be considered for this vacancy.
To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities.
Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.
The idea candidate will possess the following competencies:
Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
Making Accurate Judgments: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.
Thinking Critically: The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion.
For further information about this vacancy contact:
Mark Bucci, P.E.
Bridge Design Engineer Administrator
Bridge & Structural Design Section
Louisiana Department of Transportation and Development (http://wwwsp.dotd.la.gov/Pages/default.aspx)
Phone: (225) 379-1076
Email: mark.bucci@la.gov
The Louisiana Department of Transportation and Development (DOTD) is an equal employment opportunity employer and serves as a model employer for individuals with disabilities. DOTD does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, disability, age, or pregnancy, and prohibits harassment of any type.
Information on the Louisiana Workforce Commission, Louisiana Rehabilitation Services is available here: www.laworks.net/workforcedev/Irs/Irstechasst_guidance.asp .
Minimum Qualifications
MINIMUM QUALIFICATIONS:
Three years of experience in administrative services; OR
Six years of full-time work experience in any field; OR
A bachelor's degree.
EXPERIENCE SUBSTITUTION:
Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.
Job Concepts
Function of Work:
To perform responsible, administrative functions in support of an organizational unit.
OR
To manage a specialized departmental or statewide program.
Level of Work:
Entry.
Supervision Received:
General from higher-level supervisory personnel.
Supervision Exercised:
May supervise 1-2 lower level personnel.
Location of Work:
May be used by all state agencies.
Job Distinctions:
Note: Agency impact, hierarchy, and reporting relationship patterns will be considered when making allocations to this level.
Differs from Administrative Coordinator 4 by the presence of professional duties that involve a variety of administrative functions or responsibility for a specialized departmental or statewide program.
Differs from Administrative Specialist--B by the absence of a moderate degree of complexity, impact, or independence in assigned duties and program areas.
Examples of Work
Administrative Program Specialist A
This position performs and manages functions in the areas of Purchasing, Accounts Payable, Budget, Inventory and Property Control, Safety, Records Management and Administration to the Bridge and Structural Design Section, which is one of the largest Engineering Sections at LA DOTD.
This position also performs administrative functions, with the presence of professional duties, in matters related to office and project administration for Section related program projects. The incumbent must exercise initiative and independent judgement to ensure that the normal flow of work is maintained in a continuous and efficient manner.
While in official capacity, employee will comply with any applicable Louisiana and Civil Service laws, rules, and regulations, as well as DOTD policies, procedures, manuals, and directives.
20%, Purchasing and Accounts Payable: Responsible for purchasing Section supplies, equipment, furniture, and software. This includes independent research of all orders, preparing and processing all documents for payment as per standard state invoices, purchase requisitions and petty cash requests. Manages, reviews, and coordinates payment of all accounts for Section Operations as per the maintenance equipment contracts (copier, microfilm, printers, and large plotters) and engineering software license renewals. Serves as the Section expert to create LA GOV Shopping Carts. Responsible for processing invoices for professional engineering fees for Consultant engineering contracts on Section projects.
15%, Section Inventory and Property Control: Responsible for the management and processing of all facets of state property management for the Section, including maintaining a detailed inventory record of all current state property and equipment. Responsible for the maintenance, management, inspection and disposal of all Section equipment and property. Provides quality assurance for the copier, printers, large plotters, and microfilm machine so they are in good working order and, if needed, provide corrective maintenance.
15%, Section Travel: Serves as the leader in coordinating and processing all in-state and out-of-state travel for all Section employees. Coordinates, plans, and reserves any travel accommodations for employees based on Department and state travel regulations. Prepares required travel authorizations for approval and completes all expense reimbursements in accordance with Department policy and the LA GOV system. Maintains employee travel authorizations on the section server and are filed properly.
15%, Records Management: Maintains list of documents and routes documents to the appropriate parties for Notice of Contract Executions (NOCEs), Final Acceptance, Milestone Date Changes, Operation Request or Feedback Forms, PRBR Funding Requests, Bridge Task Manager Requests, Design Exceptions/Design Waivers, IDIQ Contracts Tracking and Secondary Selection Forms, etc. Ensures all incoming and outgoing documents are filed properly.
10%, Section Safety Officer: Responsible for monthly Section inspection audits, monthly safety meetings, and required corrections of any Section safety issues from the audits, monitoring of employee safety training, driving and insurance records, and documentation of the employee safety training. Serves as the Section lead for fire evacuations. Generates work orders for any maintenance issues/work that is required in the Section.
10%, Budget: Manages and maintains the Bridge Design Section Budget for travel, supplies, operating services and professional service contracts which have a direct impact to the daily operations of the Section. Monitors and ensures budgetary commitments are in accordance with DOTD policy and provide recommendations regarding the Section budget. Prepares, monitors, and reports to the Section Administrator regarding expenditures by category to provide input regarding future adjustments.
10%, Administrative: Provides administrative assistance to the Section Assistant Engineer Administrators (Engineer 7) and any other staff as needed. In the absence of the Administrative Assistant 5, ensure that other administrative affairs of the Section (HR actions, Payroll etc.) are carried out and that the continuity of all Section business is maintained for the Bridge Design Engineer Administrator.
5%, Emergency Response: May be required to perform other duties as necessary including, but not limited to, emergency/disaster support activities.
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage More information can be found at https://info.groupbenefits.org/
Parental Leave– Up to six weeks paid parental leave
More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx
Holidays and Leave – State employees receive the following paid holidays each year:
New Year's Day
Martin Luther King, Jr. Day,
Mardi Gras,
Good Friday,
Memorial Day,
Independence Day,
Labor Day,
Veteran's Day,
Thanksgiving Day and Christmas Day.
* Additional holidays may be proclaimed by the Governor
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your_Retirement_System.mp4) to give you more detailed information about their system
Teacher's Retirement System of Louisiana (www.trsl.org),
Louisiana School Employees Retirement System (www.lsers.net), among others
01
Are you a permanent LA-DOTD employee?
Yes
No
02
Are you a probational LA-DOTD employee?
Yes
No
03
Are you a current or former employee of the State of Louisiana?
Yes
No
04
If so, for which state agency(ies) do you/did you work and during what time period(s)? If not, indicate "N/A".
05
To ensure compliance with PPM #9, DOTD Nepotism Policy, please list the name and relationship with any immediate family members that are currently employed by the LA-DOTD. Please type "N/A" if there are no immediate family members?
06
What are your career interests?
07
CE: Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.
1= I have no experience and/or am uncomfortable communicating effectively
2= I have limited experience or require assistance to communicate effectively
3= I can communicate effectively
4= I can communicate effectively and help others improve their communication
08
CE: Explain your rating by providing specific and relevant examples in the box below.
09
MAJ: Rate your ability to make accurate judgments based on our definition: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.
1= I have no experience and/or am uncomfortable making accurate judgments
2= I have limited experience or require assistance to make accurate judgments
3= I can make accurate judgments
4= I can make accurate judgments and help others improve their ability to make accurate judgments
10
MAJ: Explain your rating by providing specific and relevant examples in the box below.
11
TCr: Rate your ability to think critically based on our definition: The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion.
1= I have no experience and/or am uncomfortable thinking critically
2= I have limited experience or require assistance to think critically
3= I can think critically
4= I can think critically and help others improve their ability to think critically
12
TCr: Explain your rating by providing specific and relevant examples in the box below.
Required Question
Employer
State of Louisiana
Address
For agency contact information, please refer to
the supplemental information above.
Louisiana State Civil Service, Louisiana, 70802
Phone
(866) 783-5462
Website
http://agency.governmentjobs.com/louisiana/default.cfm
Apply
Please verify your email addressVerify Email