Job Information
Louisiana Department of State Civil Service Accountant Manager 1 in Baton Rouge, Louisiana
Accountant Manager 1
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Accountant Manager 1
Salary
$4,177.00 - $8,194.00 Monthly
Location
Baton Rouge, LA
Job Type
Classified
Job Number
15/10977/ACCTMGR1/03.07.25-TM
Department
DOTD-Administration
Division
Section 15
Opening Date
02/28/2025
Closing Date
3/7/2025 11:59 PM Central
Description
Benefits
Questions
Supplemental Information
15/10977/ACCTMGR1/03.07.25-TM
Section 15 – Financial Services
Accountant Manager 1 (159710)
About this Position:
This position reports directly to the Accountant Manager 3 within the Accounts Payable Unit of the Department of Transportation and Development (DOTD). The incumbent in this position serves as the manager responsible for administering, researching, and monitoring the Department's State Liability Cards and Petty Cash Programs with expenditure authority of over $275 million and the recordation of the Department's revenue above $2 billion annually. The incumbent supervises two (2) professional and one (I) para-professional positions.
While in official capacity, DOTD employees must comply with all applicable Louisiana and Civil Service laws, rules, and regulations, as well as DOTD policies, procedures, manuals, and directives.
This position may be filled as either a probational appointment (open to all qualified applicants); a promotion (open to all statewide classified and Agency-wide permanent status employees); or by detail to special duty.
Please visit our DOTD Career Center for more information about our agency:
http://wwwsp.dotd.la.gov/Inside_LaDOTD/Divisions/Mgmt_Finance/HR/Pages/Career_Center.aspx
No Civil Service test scoreis required in order to be considered for this vacancy.
To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities.
Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. Applicants can check the status of their application at any time by selecting the ‘Application Status’ link after logging into their account.
*Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. *
For further information about this vacancy contact:
Vita R Archie
Accountant Manager 4, Financial Services
Office: (225) 379-1615
Vita.Archie@la.gov
The Louisiana Department of Transportation and Development (DOTD) is an equal employment opportunity employer and serves as a model employer for individuals with disabilities. DOTD does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, disability, age, or pregnancy, and prohibits harassment of any type.
Information on the Louisiana Workforce Commission, Louisiana Rehabilitation Services is available:https://www.laworks.net/workforcedev/lrs/lrs_rehabilitation.asp
Minimum Qualifications
MINIMUM QUALIFICATIONS:
Seven years of experience in accounting, auditing, financial operations, payroll, or banking; OR
Six years of full-time experience in any field plus twenty-four semester hours in accounting plus four years of experience in accounting, auditing, financial operations, payroll, or banking; OR
A bachelor’s degree with twenty-four semester hours in accounting plus four years of experience in accounting, auditing, financial operations, payroll, or banking; OR
A bachelor’s degree in accounting, finance, business administration, management, economics, or statistics plus four years of experience in accounting, auditing, financial operations, payroll, or banking; OR
An advanced degree in accounting, finance, business administration, management, economics, quantitative methods, or statistics plus three years of experience in accounting, auditing, financial operations, payroll, or banking; OR
Possession of a Certified Public Accountant (CPA) license plus two years of experience in accounting, auditing, financial operations, payroll, or banking.
Job Concepts
Function of Work:
To plan, organize, and manage fiscal programs.
Level of Work:
Manager.
Supervision Received:
Generally from a higher level fiscal or administrative position.
Supervision Exercised:
Generally over at least two professional fiscal positions.
Location of Work:
May be used by all state agencies.
Job Distinctions:
Differs from Accountant Supervisor 1-2 by composition of subordinate workforce.
Differs from higher-level Accountant Managers by level of Accountant Administrator served; relationship to Accountant Administrator; number of accounting functions managed; scope and complexity of programs managed; and size and composition of subordinate staff.
See allocation criteria memo for details.
Examples of Work
40% Provides technical assistance in creating and monitoring policies and procedures concerning the Department's State Liability Cards and Petty Cash programs. The incumbent will conduct monthly training for new enrollees and annual training for all existing participants in the program as per State Travel Policy and Procedure #49 and the State Card Policy. Responsible for setting up and maintaining Travel Privileges in the LaGov -Travel Module. Responsible for the set-up of all cardholders in the Bank of America WORK's system and management of the functional roles, authorizations, profiles, and security auditing in Bank of America's system. The incumbent is directly responsible for overseeing the Department's 1,400 plus credit cards (250 plus T-Cards, 400 plus P-Cards, and 750 plus FUEL TRAC cards), over 4, I00 traveling employees (400 plus weekly travelers), and 13 Petty Cash Accounts. This process plays an integral part in DOTD's compliance with State regulations and is related to the administration of various programs.
20% Responsible for compiling the Schedule 16 -Cooperative Endeavors to the Department's Annual Financial Report (AFR) per Generally Accepted Accounting Principles (GAAP) and the guidelines established by the Division of Administration. The incumbent is also responsible for monitoring the Cooperative Endeavors Agreements between the Department and other States, Parishes, Cities, and Non-profit organizations that assist in improving the transportation infrastructure surrounding Ports, Riverways, and Highways. The position will gather relevant data and reports from various sources within the Department to analyze and maintain records sufficient to support a master list of all the Department's outstanding obligations. It uses independent decision-making to determine when and to what extent journal entries are needed and recommend modification when necessary to correct problems. Supervises and provides technical assistance to subordinates in preparing various AFR notes to ensure the proper compilation. This process plays an integral part in preparing the Department's AFR.
15% Prepares and/or approves Journal Vouchers for the Department. These vouchers correct General Ledger codes, Fund Centers, and Cost Center errors, ensuring that the proper means of finance is used. The incumbent prepares various forms and documentation as directed by the State Office of Uniform Payroll and processes entries in LaGov to void/reissue checks bi-weekly. They ensure that prior year funds are appropriately classified as a return of appropriation or income-not-available and not comingled with the current year's fund, thus ensuring that the Department stays within the authorized budget during the fiscal year and avoiding any audit findings. It is imperative that expenditures are properly accounted for to provide an accurate and complete Annual Financial Report.
10% Supervises and provides technical assistance and guidance for maintaining four ( 4) complex Cash Ledgers used to record all monies received by the Department. This internal control consists of assigning Cash Control Numbers to all checks received by the Department and recording them in one (I) of the four (4) Cash Ledgers based on revenue sources. Manages the verification process for the receipt of all checks to ensure that all funds are distributed for deposit into the appropriate means of finance for the Department. It is imperative that all funds received are promptly accounted for to provide an accurate and complete Annual Financial Report.
10% Supervises and provides technical assistance and guidance related to the Accounts Payable processes for 8 Districts and 56 Sections within the Department. The incumbent directs the creation, preparation, and processing of bi-weekly LaGov reports to ensure the Section meets its accounts payable goals. This includes processing the Stale Dated Check Report, the Outstanding Payable Report, and the Blocked Payment Report. These various reports keep the Department in line with the State Purchasing Policies as it applies to vendor payments on contracted items. The incumbent of this position must have a working knowledge of all of the La Gov systems used by DOTD to ensure proper reporting of financial data.
5% Confers frequently with external and internal auditors, state, federal, and local officials, vendors, Division of Administration, Office of State Travel, and DOTD Districts and Sections, providing technical assistance and information about DOTD's State Liability Card Programs. Performs other duties as assigned by higher-level fiscal staff. May be required to perform other duties as necessary, including, but not limited to, emergency/disaster support activities.
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage More information can be found at https://info.groupbenefits.org/
Parental Leave– Up to six weeks paid parental leave
More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx
Holidays and Leave – State employees receive the following paid holidays each year:
New Year's Day
Martin Luther King, Jr. Day,
Mardi Gras,
Good Friday,
Memorial Day,
Independence Day,
Labor Day,
Veteran's Day,
Thanksgiving Day and Christmas Day.
* Additional holidays may be proclaimed by the Governor
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your_Retirement_System.mp4) to give you more detailed information about their system
Teacher's Retirement System of Louisiana (www.trsl.org),
Louisiana School Employees Retirement System (www.lsers.net), among others
01
Are you a permanent LADOTD employee?
Yes
No
02
Are you a probational LADOTD employee?
Yes
No
03
Are you a current or former employee of the State of Louisiana?
Yes
No
04
If so, for which state agency(ies) do you/did you work and during what time period(s)? If not, indicate "N/A".
05
To ensure compliance with PPM #9, DOTD Nepotism Policy, please list the name and relationship with any immediate family members that are currently employed by the LaDOTD. Please type "N/A" if there are no immediate family members?
06
What are your career interests?
07
Do you possess 24 semester hours in accounting from a regionally accredited college?
Yes
No
08
If you answered 'yes' to the previous question, please type each course name, semester hours earned, and the accredited university. If you answered 'no,' type N/A. Example: ACCT 2001 - Introductory Financial Accounting - 3 hrs – LSU NOTE: Failure to list all specific courses may result in your application being considered incomplete.
Required Question
Employer
State of Louisiana
Address
For agency contact information, please refer to
the supplemental information above.
Louisiana State Civil Service, Louisiana, 70802
Phone
(866) 783-5462
Website
http://agency.governmentjobs.com/louisiana/default.cfm
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