Job Information
MyFlorida FINAL ESTIMATES SPECIALIST II - 55002361 in BARTOW, Florida
FINAL ESTIMATES SPECIALIST II - 55002361
Date: Mar 18, 2025
The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce_operations/human_resource_management/for_job_applicants/e_verify) .
Requisition No: 849083
Agency: Department of Transportation
Working Title: FINAL ESTIMATES SPECIALIST II - 55002361
Pay Plan: Career Service
Position Number: 55002361
Salary: $55,831.38 - $72,252.38
Posting Closing Date: 04/01/2025
Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
JOB POSTING DESCRIPTION
106 / District Construction
OPEN COMPETITIVE
CAREER SERVICE
CONTACT PERSON: Ashley Douberly
CONTACT PHONE NUMBER: 863-519-2346
CONTACT EMAIL ADDRESS: ashley.douberly@dot.state.fl.us
ANTICIPATED BI-WEEKLY HIRING SALARY: $2,492.10
Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:
Health insurance (over 90% employer paid)
$25,000 life insurance policy (100% employer paid)
Dental, vision and supplemental insurances
State of Florida retirement package
10 paid holidays a year
Generous vacation and sick leave
Career advancement opportunities
Tuition waiver for public college courses
Training opportunities
Employee Assistance Program (EAP)
Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system!
For additional benefit information available to State of Florida employees, go to https://www.mybenefits.myflorida.com/
SPECIAL REQUIREMENTS: You may be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.
THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES. QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY.
In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities. Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided. Please contact the Florida Department of Transportation’s Human Resources Office located at 605 Suwannee Street, Tallahassee, Florida 32399, or call (850) 414-5300 for assistance.
POSITION DESCRIPTION: Audits assigned Final Estimate packages for completeness and accuracy, including multiple complex projects, and ensures conformance with contract documents and specifications and Department procedures. Receives and inventories the Final Estimate submittal packages for completeness, this includes but not limited to verification that quantities are summarized, area computer outputs and cross sections are verified and coordinate bound. Verifies that the final quantities have been correctly transferred to the final estimate forms. Determines that placement of various pay items appear reasonable when correlated with limits of other pay items in the vicinity. Verifies that the final plans reflect the revised pay items. Review compiled material certification submittals, this includes research into Materials Acceptance Certification System (MAC) for missing, incomplete or failing test results. Makes technical geometric and mathematical calculations. Prepares a Post Audit Review (PAR) report on each submittal detailing errors and omissions, if any. Prepare reports as necessary, including to update District Final Estimates Manager of PAR results. Provides written correspondence in accordance with Department procedure to the project staff in regards to the outcome of the post audit review. Performs on-site field reviews on project sites for all assigned active construction projects to assist project personnel with questions in preparing and obtaining procedurally correct records and documentation for final pay records.
Serves as the District Construction Public Records Coordinator, which includes but is not limited to the researching, redacting, gathering of our Construction records data per state laws and forwarding information to the public per the records request.
Enter reason codes for contract changes into the Contract Change Tracking System (CCTS) per department procedures.
Ensures the Quality Control/Quality Assurance of District Construction’s Computer Document Management System. Identifies and distinguishes between the Document Groups and Types that are being scanned as well as recognizing the attributes that should be assigned to specific documents per the Attribution Standards. Maintain records per records disposition standards. Ensure all project documentation has been scanned into Electronic Document Management System (EDMS). Manage records and prepare for destruction of final estimate files when statutory and procedural timeframes are met. Act as District Construction liaison with District Facilities management for records disposition.
Perform all administrative functions necessary for submittal of the Federal Highway Administration (FHWA) closeout package. Prepare and maintain Federal Highway Administration (FHWA) package submittals for contracts in Final Acceptance status. Provide liaison via telephone and in writing with the Project Administrator or their representatives pertaining to errors on documents relating to the FHWA package. Provide clarification in writing when documents are incomplete or unacceptable. Distribute to appropriate key personnel per the District Final Estimate Manager’s direction.
Serves as the liaison between District Construction Office and District's project field offices for the tracking of Contractor related Unpaid Bills. Utilizes information developed by Project Administrators, reviews monthly and progress project payments to contractors against our unpaid bill system as needed. Prepare written correspondence in accordance with Department Procedures regarding unpaid bills notification for Projects in Final Acceptance status. Enter all unpaid bills into the Department’s tracking system. Forward unpaid bills to CEI on active contracts and enter into tracking database. Update unpaid bill database as requirements dictate.
Utilize the Project Suite Enterprise Edition (PSEE) system to process contract modifications for phase 52 and 62 from Consultant Engineering Inspection (CEI) submittal through execution when the District Contract Support Specialist is on leave.
KNOWLEDGE, SKILLS AND ABILITIES: SKILLED IN THE USE OF PERSONAL COMPUTERS; ABILITY TO RESEARCH AND RESOLVE COMPUTER ISSUES; KNOWLEDGE OF FLORIDA DEPARTMENT OF TRANSPORTATION (FDOT) FINAL ESTIMATES PROCEDURES AND PRACTICES; KNOWLEDGE OF FDOT STANDARD SPECIFICATIONS FOR ROADWAY AND BRIDGE CONSTRUCTION; KNOWLEDGE OF FDOT ROADWAY AND BRIDGE CONSTRUCTION TERMINOLOGY AND PRACTICES; ABILITY TO PERFORM INDEPENDENT REVIEWS OF DOCUMENTATION FOR CONSTRUCTION PROJECTS AND FINAL ESTIMATES; ABILITY TO READ AND INTERPRET PLANS AND SPECIFICATIONS; ABILITY TO CALCULATE EARTHWORK AND SURFACE AREAS FOR ROADWAY AND BRIDGE PAY ITEMS; ABILITY TO EFFECTIVELY COMMUNICATE BOTH VERBALLY AND IN WRITING.
REQUIRED LICENSURE/REGISTRATION/CERTIFICATION: FDOT Final Estimates Level I and Final Estimates Level II Construction Training Qualification Program Certified. (Must obtain within 6 months and maintain thereafter.)
OTHER JOB RELATED REQUIREMENTS: Employee will be required to be responsive to emergency situations within a very short timeframe and serve in the Transportation Emergency Management Team.
MINIMUM QUALIFICATIONS: 2 years of experience in a related field. A high school diploma or its equivalent can substitute for the required work experience.
As a CANDIDATE, you may be required to provide documentation (i.e. HIGH SCHOOL DIPLOMA OR EQUIVALENCY, college transcripts, ETC.) to verify meeting these Minimum Qualifications.
THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES. If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement.
Location:
BARTOW, FL, US, 33830
Nearest Major Market:Lakeland