Jobs for People with MS: National MS Society

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Robert Half Executive Assistant in Avon, Minnesota

Description We are offering an opportunity for an Executive Assistant in the construction and contracting industry, located in Avon, Minnesota. This role focuses on providing top-tier technical, administrative, and efficiency support to leaders in the organization. This includes managing calendars, coordinating travel arrangements, compiling data for reports, and conducting research.

Responsibilities include:

• Anticipating the needs of leaders to assist with organization and preparation

• Coordinating, prioritizing, and scheduling meetings and travel

• Preparing and distributing reports, agendas, and materials for meetings

• Maintaining databases and spreadsheet files

• Attending meetings to take and distribute minutes, tracking progress and completion of action items

• Coordinating travel arrangements including flights, lodging, and rental cars, and preparing itineraries

• Responding to inquiries from internal and external customers in a positive and proactive manner

• Establishing and maintaining strong interdepartmental and collaborative relationships

• Preparing expense reports for leaders accurately and timely

• Utilizing judgment to resolve difficult and non-routine situations with limited supervision

• Accepting ownership of projects assigned and seeking out additional projects as capacity allows

• Providing training and delegating/reviews the work of non-exempt colleagues with less experience

• Using software such as Concur, Microsoft Excel, Microsoft Office Suites, Microsoft Outlook for tasks such as calendar management, correspondence, and booking travel arrangements. Requirements • Minimum of 3 years of experience as an Executive Assistant in the Construction/Contractor industry

• Proficiency in Microsoft Office Suites including Microsoft Excel and Microsoft Outlook

• Experience with Concur software for travel and expense management

• Ability to manage calendars and scheduling for executives

• Excellent written communication skills for drafting and managing correspondence

• Experience in arranging and booking travel for executives

• Ability to maintain confidentiality and handle sensitive information with discretion

• Strong organizational skills and attention to detail

• Ability to multitask and prioritize tasks effectively

• Strong problem-solving skills and ability to work independently

• Excellent interpersonal skills for liaising with various departments and stakeholders

• High level of professionalism and ability to represent the company with external parties

• Willingness to work in a fast-paced, dynamic environment

• Ability to adapt to changing priorities and needs of the business.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .

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