Job Information
UNIVERSITY OF TEXAS AT AUSTIN Senior Administrative Associate, Process Industry Practices, Construction Industry Institute in AUSTIN, Texas
Serve as the primary accounting contact for Process Industry Practices (PIP). Responsible for processing transactions and performing data entry related to accounts payables and receivables in both QuickBooks and DEFINE. Answer incoming calls and read and respond to emails related to PIP accounting. Liaise with the Cockrell Schools Engineering Business Affairs Office, as well as the universitys offices of Accounting, Sponsored Projects, and Discovery to Impact.Execute annual invoicing and collections of membership dues and license fees. Assist members and licensees with completing or obtaining required documentation related to PIP receivables and university bank details. Receive and process payments.Attend PIP Quarterly Meetings and Annual Conference (AC) in person. Assist with quarterly meeting preparation and manage the check-in desk onsite. Participate as a non-voting member on assigned PIP teams and committees. Provide administrative support, prepare agenda, minutes and presentations, as needed. Attend interim virtual PIP meetings, as required. Participate in quarterly meeting evaluations and implement process improvements. Responsible for processing travel authorization documents, as well as travel and entertainment reimbursements for PIP staff.Conduct monthly reconciliation for the department and provide financials to PIP Leadership as well as CII. Contribute to the development of the annual budget, perform quarterly analysis of YTD PandL, and develop projections for future years.Attend staff and other internal meetings. Complete professional development and training, as requested.Perform miscellaneous administrative tasks including but not limited to data entry and general copying, faxing, scanning, and filing. Maintain a filing system in accordance with university records retention policiesAudit PIPs third-party distributor websites annually to ensure all current practice revisions are published, properly listed, and priced. Compile quarterly royalty reports and tabulate data on revenue statistics.Work with internal and external vendors to procure and receive supplies and equipment as needed. Manage supplier contracts and process annual purchase orders. Maintain university ProCard and reconcile VP7 documents monthly. Purchase office and breakroom supplies. Responsible for adherence to university policies.Perform other related duties as assigned.