Job Information
UNIVERSITY OF TEXAS AT AUSTIN Events Program Coordinator, Texas McCombs in Austin, Texas
Event and Board and Council Meeting LogisticsAssist in all phases of event planning, including managing RSVPs, maintaining attendee lists, and preparing event materials such as nametags, handouts, presentation slides, welcome packets, meeting materials and signage.Marketing and Communication CoordinationCollaborate with the Director of Donor Experience and Signature Events and Sr. Associate Director of Marketing and Communication to create event registration pages, related emails, and update event information on the website.Respond to inquiries from various office email inboxes in a timely manner and ensure accurate resolutions.Support communication efforts for boards and councils by coordinating emailsDatabase Management and ReportsEnsure the accuracy and consistency of board rosters, chapter directories, event mailing lists, and alumni data within various CRM platforms (Eloqua, Excel, Cognos, Outlook List Serves)Manage and maintain event mailing lists to ensure accuracy and the correct segmentation of alumni and donors for invitations and communications.Troubleshoot and resolve issues related to constituent data and mailing list accuracy, ensuring smooth operations for email campaigns and event communications. Maintain and update accurate alumni and donor data to ensure current records for event planning and communications.Generate and provide accurate reports related to alumni, donor data, and communications for events, invitations, and other outreach efforts.SupervisionHire, train, evaluate, supervise, and mentor student workers