Job Information
Austin Energy Contract Management Specialist IV in Austin, Texas
Position Information
Posting Title Contract Management Specialist IV
Job Requisition Number AE503667
Position Number 100421
Job Type Full-Time
Division Name Finance
Minimum Qualifications
Education and/or Equivalent Experience:
Graduation with a Bachelor’s degree from an accredited college or university plus four (4) years of experience in a related field.
A Master’s Degree may substitute for required experience up to a maximum of two (2) years
Licenses or Certifications:
None.
Notes to Applicants
The Contract Management Specialist IV reports through the Finance Division of Austin Energy. Through this division, the Austin Energy Contract Management team works closely with the City of Austin Purchasing Office and Legal Services to provide contract management advice, consulting, training, and support for a wide range of goods and services contracts and solicitations for the Utility. The successful candidate will provide contract support by performing the following duties: monitoring contracts for compliance, monitoring contract expenditures, providing training, reviewing purchase requests for compliance with the contract, performing contract releases in the financial system, preparing reports, reviewing invoices for compliance with the contract, developing solicitation and contract documents in accordance with City of Austin policies and procedures, and documenting/addressing compliance/performance issues. This position is fast moving with constant interruptions and competing priorities.
Working with Austin Energy provides a number of health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, career development opportunities and more. Please click HERE (http://www.austintexas.gov/department/active-employee-benefits) for more information.
Employment Application:
The City of Austin employment application is an official document; incomplete applications will not be considered.
The Employment Record should be complete with job titles, employment dates, job duties, functions, and responsibilities for each position held. Starting salary will be based on overall relevant experience from your application.
Please be sure to detail on the application all current and previous employment that you wish to be considered as part of your qualifications.
Résumés will not be accepted and statements such as “see résumé” will not be accepted. You may use “N/A” for fields that are not applicable.
Please note that Austin Energy may close the job posting at any time after 7 days from the date of the initial advertisement. Once the job posting has closed, applications cannot be changed.
If you are selected as a top candidate:
Verification of your education (which may include high school graduation or GED , undergraduate and/or graduate degrees) will be required. You must provide proof of education from an accredited organization/institution.
If you are identified as a top candidate and are in the military or a veteran, you will need to provide a copy of your DD-214 prior to confirming a start date.
This position requires a criminal background investigation.
Assessments:
Your skill level in some of the competency areas for this job may be assessed through skills testing. A 70% or above on all assessments is required to be considered for the next step of the interview process.
Travel:
If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, (https://www.austintexas.gov/sites/default/files/files/Employment/new_hire_driver_safety_standards.pdf) you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations.
Pay Range
$31.81 to $39.76
Hours
Monday – Friday (8:00 a.m. – 5:00 p.m.)
Telework opportunities may be available after an initial training period and work schedules are implemented to meet the requirements of the department and subject to change based on business needs.
Effective January 1, 2024, non-executive staff must be in the office at least 50% of their schedule within a two (2) week period.
Job Close Date 05/27/2024
Type of Posting External
Department Austin Energy
Regular/Temporary Regular
Grant Funded or Pooled Position Not Applicable
Category Professional
Location 4815 Mueller Blvd, Austin Texas 78723
Preferred Qualifications
Preferred Experience:
Experience developing scopes and statements of work ( SOW ) for services contracts.
Experience and expertise monitoring contracts for compliance.
Experience issuing purchase order documents in AIMS /Advantage, Maximo, or other similar system.
Experience researching information in AIMS /Advantage, Maximo, or other similar systems.
Intermediate proficiency using Microsoft Excel for analyzing and presenting financial data.
Intermediate proficiency with Microsoft Word.
Organizational skills with ability to prioritize tasks in an environment with frequent interruptions and changes in priorities.
Strong written and oral communication skills.
Ability to travel to more than one work location.
Duties, Functions and Responsibilities
Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.
Develops and drafts new contracts by analyzing market and economic conditions and applying current trends to contract development; preparing scopes of work and/or specifications; negotiating with vendors/contractors; writing terms and conditions; and developing effective performance measures; investigates alternative purchasing methods and recommends procedures for implementation. Limited signature authority as delegated by the Purchasing Office and relevant administrative bulletins.
Manages and administers existing contracts by determining compliance through performance monitoring; negotiating and writing amendments and revisions to scopes of work and/or specifications.
Resolves non-compliance issues by investigating and resolving contract-related discrepancies, complaints, and disputes between all involved parties; canceling and/or terminating contracts and negotiating settlement agreements; and resolving appeals and claims.
Provides consulting expertise to internal and external customers by developing and providing formal contract management training, interpreting contractual provisions, and providing advice on all facets of contract development, administration and management.
Provides contract information in response to inquiries from City Council, City Management, Boards and Commissions, vendors, and other stakeholders.
Prepares and presents reports by compiling, reviewing, and analyzing data and providing written and/or oral reports to management.
Responsibilities- Supervision and/or Leadership Exercised:
May provide leadership, work assignments, evaluation, training and guidance to others.
Knowledge, Skills and Abilities
Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
Knowledge of contract law, contracting practices, regulations, policies and techniques.
Knowledge of contracts, including contract development, contract language, terms, conditions, etc.
Knowledge of applicable Federal, State and Local laws
Knowledge of community resources and structures.
Knowledge of city practice, policy and procedures.
Skill in oral and written communication.
Skill in using computers and related software applications
Skill in data analysis and problem solving.
Skill in planning and organizing
Skill in negotiation.
Ability to interpret policies, procedures and regulations.
Ability to impartially summarize and evaluate factors related to contracts
Ability to write specific terms of conditions for contracts
Ability to enforce contractual obligations
Ability to resolve complex, contractual issues
Ability to establish and maintain good working relationships with other City employees and the public
Ability to train others
Criminal Background Investigation This position has been approved for a Criminal Background Investigation.
EEO/ADA
City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.
The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.
Supplemental Questions
Required fields are indicated with an asterisk (*).
- This position requires graduation from an accredited four-year college or university plus four (4) years of experience in a related field. A Master’s Degree may substitute for required experience up to a maximum of two (2) years. Do you meet these minimum qualifications?
Yes
No
- Please describe how you meet these minimum qualifications. Please detail how you meet the educational requirements (if applicable), account for the years of related experience (if applicable), and explain any substitutions of experience for education, or vice-versa (if applicable).
(Open Ended Question)
- Describe any experience you have with contract monitoring, contract management and contract compliance including monitoring performance, addressing vendor non-compliance, interpreting terms and conditions, and providing recommendations for renewal or termination. In your description, include the typical size of contract you have worked with, what responsibility you regularly held with each contract as well as the typical workload (number) of contracts you have handled at one time. If this does not apply to you, please put "N/A." (2500 char max)
(Open Ended Question)
- Please describe your level of knowledge and relevant experience with the City of Austin financial systems, specifically, eCOMBS, eCAPRIS, and AIMS. If you have no experience in those systems, please describe other financial systems you have used.
(Open Ended Question)
- Please describe your experience with developing statements of work for services contracts.
(Open Ended Question)
- Please describe your organizational skills and your ability to handle multiple tasks and prioritize.
(Open Ended Question)
- Please describe your professional experience with oral and written communication. Include detail regarding specific correspondence, training, and/or presentations you have prepared/presented.
(Open Ended Question)
- Which of the following best describes your proficiency with Microsoft Word?
Basic: create/edit simple documents
Intermediate: create/edit a variety of documents; reformat document features such as color, font style & size of text; add simple headers & footers
Advanced: create/edit complex documents; integrate features such as tables, charts, hyperlinks, bookmarks, graphics; data/mail merge; add header & footers; create document and form templates
Limited or no MS Word experience, but proficiency with another word processing application such as WordPerfect or Apple Pages
Limited or no MS Word experience, but proficiency with another word processing application such as WordPerfect or Apple Pages
- Are you proficient with Microsoft Excel?
Yes
No
- Do you have the ability to travel to multiple sites as part of the regular job duties?
Yes
No
- Due to the responsibilities, this position requires a financial Criminal Background Investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful Financial CBI to be hired.
I acknowledge and understand this position requires a Financial Criminal Background Investigation.
Optional & Required Documents
Required Documents
Optional Documents
Contact City of Austin Employment Services
Office: 512-978-JOBS (5627)
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