Job Information
Ohio University Health Services Specialist - Heritage College of Osteopathic Medicine in Athens, Ohio
Job Description:
About the Heritage College of Osteopathic Medicine:
Mission:
We pride ourselves on our strong focus on our mission: training osteopathic primary care physicians to serve Ohio.
Our medical school educates physicians committed to practice in Ohio, emphasizes primary care, engages in focused research, and embraces both Appalachian and urban communities. Integral to this mission, our college community commits itself to: provide a clinically integrated, learning-centered, osteopathic medical education continuum for students, interns, residents and primary care associates; embrace diversity and public service; and improve the health and well-being of underserved populations.
Vision:
The Heritage College is recognized as the national leader in training osteopathic primary care physicians and the number one producer of primary care physicians in the country.
Essential Values:
These fundamental principles form the foundation of the culture at our college: wholeness and balance within each person; integrity; community of mutual respect; acceptance of others and embracing diversity; pursuit of excellence; a climate of scholarship; and commitment to service, generosity and compassion.
Our Campuses:
https://www.ohio.edu/medicine/about/campuses
Why Choose Ohio University?
https://www.ohio.edu/hr/jobs/working-ohio
https://www.ohio.edu/medicine/community-health
https://www.ohio.edu/hr/benefits
About Community Health Programs
https://www.ohio.edu/medicine/community-health
About the Consortium for Health Education in Appalachia Ohio
https://www.ohio.edu/medicine/about/offices/appalachia-health
Job Summary
Supports the general administrative functions in a health care setting, including answering phones, greeting/referring/assisting patients, staff, or others, preparing documents and reports, compiling records, scheduling appointments and checking in patients.
Job Responsibilities
• May supervise or oversee the work of Technical & Administrative Support staff. May lead training activities.
• Resolves complex and unique problems in a clinical setting that requires an ability to interpret established policies and procedures.
• Oversees department unit administrative processes.
• Assist with preparing/creating informational presentations in a clinical setting.
• Composes and edits internal and external correspondence, documents and reports, while adhering to HIPAA compliance guidelines.
• Assist with difficult situations with patients; guide and direct clinical staff to proper resources.
• Manage staffing coverage of other TAS employees
Department Specific Job Summary:
The Health Services Specialist serves as the American Heart Association ( AHA ) Training Center Coordinator, managing Ohio University’s AHA instructor network, ensuring compliance, coordinating training, and maintaining equipment and records. The role also oversees financial operations, including budgeting, payment processing, and handling eCards for stakeholders. The Health Services Specialist supports the activities of the Area Health Education Center ( AHEC ) and the Consortium for Health Education in Appalachia Ohio ( CHEAO ) boards by coordinating meetings, maintaining records, and assisting with health-related programs. The role also involves supporting Continuing Medical Education ( CME ) submissions and audit preparations for faculty.
Department Specific Position Responsibilities:
American Heart Association Training Center Activities
Serve as the AHA Training Center Coordinator and primary AHA liaison for the department.
Manage Ohio University’s AHA instructor network of 60+ instructors, including appointing and overseeing Training Center Faculty in consultation with existing Training Center Faculty.
Ensure instructor compliance with AHA requirements by coordinating biennial site visits across a five-county area and maintaining accurate, up-to-date files for all classes and instructors, while adhering to retention schedules.
Coordinate internal AHA classes in collaboration with Heritage College of Osteopathic Medicine ( HCOM ), College of Health Sciences and Professions ( CHSP ), and other OHIO partners, including reserving rooms, setting up equipment, securing instructors, and connecting community members to classes. Distribute course cards and exams securely and ensure AHA equipment is properly maintained, managing inventory and necessary supplies.
Stay updated on AHA guidelines and course requirements, communicating protocol changes to the instructor network, and ensuring the biennial renewal of Training Center Agreement.
Finances
Prepare, manage, analyze, and reconcile complex budgets for operating, foundation, and grant accounts and assist staff with budget management and recommendations.
Authorize payments for AHEC -related expenses, including adding new payees, executing service agreements, completing external billing authorizations, processing invoices, and resolving budget issues.
Oversee the purchase and distribution of eCards for AHA stakeholders, facilitate mileage reimbursement for staff and AmeriCorps members, and cross-train with the Community Health Program’s Administrative Specialist to provide additional support for financial tracking as needed.
Area Health Education Center ( AHEC ) and Consortium for Health Education in Appalachia Ohio ( CHEAO ) Board Activities
Assist with data collection and reporting, communicate with relevant academic areas and the statewide AHEC office, and ensure timely completion of data entry.
Coordinate meetings and correspondence with AHEC’s CHEAO board, including organizing minutes, financial documents, and records, and ensuring files are properly maintained.
Support the AHEC team with activities related to funding, including pipeline programs, health careers, community-based experiential training, and AHEC Scholars, by engaging in outreach to local partners and preparing program materials.
Continuing Medical Education
- Assist the AHEC Manager with coordinating the submission of CME hours for HCOM faculty, maintaining organized electronic and paper files for CME submissions, and supporting the preparation and submission of documents for external audits as requested by the American Osteopathic Association.
Minimum Qualifications:
Familiarity with medical, clinical, mental health, and/or social work environment required. Knowledge of standard administrative procedures and practices, office equipment, and computer software typically obtained by a high school degree or GED or equivalent and 3 years related experience. An equivalent combination of education, training, and experience is acceptable. Specific knowledge, certifications, and licensure will apply at the position level.
Preferred Qualifications:
- Associate’s degree in a health-related field.
Planning Unit: Heritage College of Osteopathic Medicine
Department: HCOM - Community Health Programs
Applicants may contact this person if they have questions about this position: Jordyn Stimel, jordyn.stimel@ohio.edu
Employment Type: full-time regular
Advertised Salary:
The hourly rate starts at $16.84, with the potential of up to $21.48 per hour. The final offer will be commensurate with the candidate’s education and experience in relation to the minimum qualifications for the position. Pay is accompanied by our generous university benefits such as free tuition for self and dependents, a comprehensive insurance package including but not limited to:
Health, prescription, vision, dental, and life insurance
An excellent retirement plan including company contributions,
Paid Parental Leave, adoption reimbursement, and more
OHIO is also proud to offer wellness programs, on-site wellness facilities, and a generous employee assistance program.
Additional Information is available at: https://www.ohio.edu/hr/benefits/.