Job Information
Steuben County Government Office Administration in Angola, Indiana
Job Title: Office Administrator
Supervised by: Well Child Clinic Board of Directors, 317 W. Wayne St., Suite 3B, Angola, IN 46703
Education: Office Administration or Business; or accumulative administrative/clerical work history: degree preferred
Job Duties:
-Communication
Good Communication Skills. Greets Patients, visitors and instructs clients as referred by Nurse Coordinator. Answering phones, taking messages and responding to emails.
Attends monthly clinic board meetings (4th Thursday of the month at 5:30pm) and present an activity report. If unable to attend than a written report should be submitted to the board president the day of scheduled meeting by 12 noon. Office Administrator may also attend a board meeting via Zoom, Google meet.
-Bookkeeping
Authorizes, approves and acts as purchasing agent in accordance with the Well Child Clinic policies and procedures. In addition, maintains frequent and direct contact with the board treasurer to insure an effective accounting system of the clinic's income, expenditures and annual budget.
Negotiates donations, grants and agreements with community groups and organizations. In addition, maintaining public relations with said donors, non-profits, governments agencies, business, churches and all residents of Steuben County.
-Documentation
Assists the development of written policies and procedures with board as needed.
Maintains administrative records and reports clinic operation
Grant writing is a plus.
-Scheduling
Schedules Clinic dental, optical and physical exams. This may be through telephone, email or the website.
Coordinates patient referrals with parents and appropriate medical professionals.
-Misc
Strong time management and organizational skills, ability to prioritize tasks, proficiency in using office software (specifically Microsoft Office and RX Assist Plus) and ability to handle multiple tasks simultaneously.
Performing other duties as assigned. Maintaining regular attendance. Coordinates fund-raisers.
Normal Office Hours: Tuesday and Thursday's 10:00AM- 2:00PM; all scheduled clinics.
Salary: $22.50 per hour for 510 hours annually.
Performance appraisal: A review shall be conducted annually by the Well Child Clinic Board, based on hire date.