Jobs for People with MS: National MS Society

NY HELP No

Agency University at Albany

Title Administrative Assistant to the Chief of Staff

Occupational Category Administrative or General Management

Salary Grade NS

Bargaining Unit M/C - Managerial/Confidential (Unrepresented)

Salary Range From $65000 to $70000 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Exempt Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 40

Workday

From 8:30 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address 1400 Washington Avenue

City Albany

State NY

Zip Code 12222

Minimum Qualifications Minimum Qualifications:- An associate's degree from a nationally accredited college or university plus 3 years of experience OR 5 to 7 years of progressively responsible office experience in an administrative level position.- Demonstrated and significant experience maintaining an executive calendar and scheduling large and complex meetings- Demonstrated experience with logistical and travel arrangements. - Experience working in a professional, executive office- Experience using Outlook for calendaring and e-mail, as well as Word, Excel, and PowerPoint- Strong interpersonal and communication skills- Attention to detail, accuracy, and deadlines- Ability to manage multiple tasks and priorities in a fast-paced environment- Strong proofreading skills- Refined follow-up skills- Demonstrated ability to work with confidential information and materials- Must be able to work in a team environment and be able to take individual initiative- Must be able to maintain a positive and friendly attitude- Applicants must demonstrate an ability to develop inclusive and equitable relationships within our diverse campus community.- Applicants must demonstrate an ability to support diversity, equity, access, inclusion, and belonging relative to their rolePreferred Qualification:- Experience working within a large, complex organization

Duties Description - Serve as the primary point of contact and host for all visitors to the President's Office and provide office phone coverage- Maintain an accurate and suitable daily work calendar for both the Chief of Staff and President (when needed). This includes, but is not limited to, scheduling meetings, conferences, travel itineraries, and internal and external events.- Provide administrative support to the Chief of Staff including managing routine correspondence and other administrative tasks.- In coordination with the Chief of Staff, provide administrative support for the University Council including scheduling meetings.- Prepare materials, presentations, and research needed to support the daily schedule of the Chief of Staff- Coordinate travel arrangements, including making reservations and booking transportation, hotels, for the President, Chief of Staff, and other members of the Office of the President- Prepare the office's credit card reconciliation processes, procurement, and management of institutional memberships- Assist with logistics and staffing at special events and President's Office activities as needed- Serve as backup to and supplement the work of the Senior Assistant to the President, particularly with tasks involving the President's calendar, meetings, and travel, and reviewing of correspondence and reports requiring the President's review and/or signature- Monitor office correspondence, including emails sent to the President's office and President's Attendance requests- Provide general administrative support to the Executive Communications Officer and other members of the Office of the President.- Maintain discretion in matters of a confidential nature and employ sound judgment in all work-related matters- Assist in interviewing, hiring, and training work-study students- Seek opportunities to engage in training or conferences to gain proficiencies and knowledge for professional development- Be an engaged citizen of the University through participation in University-wide events, volunteer efforts, and other service opportunities

Some positions may require additional credentials or a background check to verify your identity.

Name Hannah DeNike

Telephone 518-437-4700

Fax

Email Address hr@albany.edu

Address

Street 1400 Washington Avenue

UAB 300

City Albany

State NY

Zip Code 12222

Notes on Applying Preference will be given to applications received by August 30, 2024, and will continue until position is filled.To apply please visit: http://albany.interviewexchange.com/candapply.jsp?JOBID=180029